What Invoq does
Your invoices, managed.
Your payments, collected.
Every outstanding invoice enters a monitored queue. Invoq tracks payment status in real time, runs follow-up sequences without your intervention, and escalates the accounts that need more pressure — automatically, at the right moment.
Invoice monitoring
Every invoice is tracked from the moment it's sent. Invoq knows exactly what's outstanding, what's approaching due, and what's already late.
Intelligent follow-up
Professionally written emails go out at the right intervals — a gentle reminder at 7 days, firmer at 14, formal at 30. Tone escalates as time passes.
Automatic escalation
Accounts that don't respond move to escalation automatically. You're notified only when human judgement is genuinely required.
Cash flow visibility
A clear forecast of expected incoming payments, so you always know what's coming in and when — not just what's already late.
How it works in practice
Every part of collections, handled.
01 — Live Pipeline
Your entire AR, visible at a glance
Invoq keeps a live, sorted queue of every outstanding invoice: client name, amount, days overdue, and current AI status. The queue updates as payments land and as follow-ups are sent — you see exactly where each invoice sits, with no manual checking required.
- Sorted by urgency: most overdue accounts surface first
- Status chips show current state: Sent, Overdue, Escalated, Paid
- AI action log shows exactly what was sent and when
Meira & Associados
INV-2024-089 · 31 days overdue
Luso Digital Lda.
INV-2024-091 · 18 days overdue
Tavares Construção
INV-2024-094 · Due in 7 days
Agência Noroeste
INV-2024-096 · Due in 14 days
Original invoice delivered to client
Polite follow-up, payment link included
Firmer tone, references overdue amount
Final notice before escalation
Account flagged; you are notified
02 — Automation Rules
Set the rules once. Invoq follows them forever.
Define when follow-ups go out, what they say, and when to escalate. Invoq runs the sequence on every invoice without exception — no forgotten reminders, no delayed chases, no clients who slip through because you were busy.
- Customise timing: 7, 14, 30 days — or your own schedule
- Emails are professionally written and adapt tone as overdue days increase
- Pause any rule for specific clients when a relationship needs care
03 — Cash Flow Forecast
Know what cash is coming before it arrives
Invoq projects incoming payments by week, combining your outstanding invoices with each client's historical payment behaviour. No more guessing about next month's cash position — you see it now, and you can plan around it.
- Weekly view of expected incoming payments
- Based on real outstanding invoices, not averages
- Outstanding total and expected-this-month at a glance
Outstanding total
€21,650
Expected this month
€14,400
Most small business owners spend hours each week doing the work a well-configured system can do in seconds. That time has a cost — and so does every invoice that falls through the gap.
Without Invoq
- Log into your accounting software — find the overdue list
- Open each invoice, copy the client email address
- Write a follow-up email, trying to sound professional without being aggressive
- Remember to check again in a week
- Some clients fall through — you realise 6 weeks later
- Chasing payments bleeds into client work hours
- No visibility on when you'll actually get paid
With Invoq
- Connect your invoicing tool — Invoq reads your outstanding invoices
- Set your follow-up timing once (or use the defaults)
- Invoq sends the first reminder at day 7, automatically
- Escalation emails go out at 14 and 30 days without your involvement
- Accounts that don't respond are flagged for your attention
- You spend your time on client work, not on chasing
- Cash flow forecast shows exactly what to expect this month
Built for
Freelancers and consultants
You invoice on project completion. Clients pay 30, 45, 60 days later — sometimes longer. Invoq chases so you don't have to damage the relationship by doing it yourself.
Small agencies and studios
You have 5–30 active client invoices at any point. Tracking them manually is a part-time job. Invoq turns that into a 10-minute monthly review.
Solo finance managers
You run AR for a small business without an AR team. Invoq automates the routine sequences so you can focus on the accounts that genuinely need your attention.
Pricing
Simple, honest pricing.
One plan. Everything included. No per-seat charges, no enterprise tiers, no surprise fees.
Professional
Get in touch
Pricing tailored to your invoice volume
- Full invoice pipeline monitoring
- Automated follow-up sequences (customisable)
- Escalation rules and alerting
- Cash flow forecast view
- Automation rules builder
- Email templates — professionally written
- Pause rules per client
Talk to us about your invoice volume and we will set you up.
FAQ
Questions worth asking
The things SME owners want to know before they trust an automated tool with their client relationships.
How does Invoq know which invoices to follow up on?
Invoq connects to your invoicing tool and reads your outstanding invoice list automatically. Any invoice that passes its due date without a recorded payment enters the follow-up sequence. You can exclude specific clients or invoices at any point.
Will my clients know the emails are automated?
No. The emails are written in plain, professional language and sent from your own email address. There is no Invoq branding in the follow-up messages — to your client, it reads as a normal business email from you.
What if I have a sensitive client I don't want chased automatically?
You can pause automation for any specific client at any time. Some relationships need a personal touch — Invoq lets you flag those accounts and handle them manually while the rest run on autopilot.
How accurate is the cash flow forecast?
The forecast is based on your actual outstanding invoices combined with each client's historical payment patterns. It is a projection, not a guarantee, but it gives you a reliable picture of what to expect and when — far better than no visibility at all.
Which invoicing tools does Invoq connect to?
We are building integrations with the most widely used invoicing tools for European SMEs. Contact us to discuss your current setup and confirm compatibility before you sign up.
Is this suitable for a freelancer, or only for companies?
Invoq is designed for both. A freelancer with 5 active client invoices benefits as much as a 10-person agency with 50. The automation handles the tedious parts regardless of your scale.
Your next overdue invoice is already waiting.
Every day an invoice sits unpaid is money you've earned but can't access. Invoq starts working on the day you connect your account — no lengthy setup, no training period, no consultant to call.
What you get on day one
Invoice pipeline
All outstanding invoices in a single monitored queue
Automated follow-ups
Emails sent at 7, 14, and 30 days overdue — no action needed
Cash flow forecast
Weekly projection of expected incoming payments
Escalation alerting
Flagged accounts surface automatically when human attention is needed